General Meeting of Shareholders

Investor

General Meeting of Shareholders

The GMS is a Company body holding the highest authority in the governance organizational structure, with authorities not given to the Board of Directors or the Board of Commissioners. The GMS is the main forum for shareholders to exercise their rights and make important decisions related to their investments in the Company, including the selection of Board of Commissioners and Board of Directors members. Therefore, the GMS must be conducted fairly and transparently while paying attention to the Company’s long-term interests, pursuant to the provisions in the POJK Number 32/POJK.04/2014 concerning the Planning and Implementation of Public Company General Meeting of Shareholders, as amended by POJK Number 10/POJK.04/2017 concerning Amendments to POJK Number 32/ POJK.04/2014.

The Company submited the GMS notification and agenda 44 calendar days prior to the Annual GMS, and 55 calendar days prior to an Extraordinary GMS, respectively. The notice was published in an Indonesian language newspapers with national circulation, the IDX website, and the Company’s website in Indonesian and English.

The pre-notice, notice, agenda, summary of minutes, and the result of the GMS will be updated and can be downloaded here.

Below are summaries of The General Meeting of Shareholders in the last 5 years.

2019
2019 Annual GMS

The 2019 Annual GMS for the Financial Year 2018 was held on Tuesday, 2 April, 2019, at Financial Hall, Graha Niaga Lt. 2 Jalan Jendral Sudirman Kav.57-58 Jakarta Selatan 12190, Indonesia.

Agenda discussed at the 2018 Annual GMS was consistent with the agenda predetermined and stated in the 2018 Annual GMS notice. Minutes of the meeting is set forth in Deed of Minutes of the Annual GMS of PT Vale Indonesia Tbk dated April 4, 2018: Number 13 made by Notary Leolin Jayanti, SH, M.Kn.

All document related to Annual GMS can be downloaded here.

2018
2018 Annual GMS

The 2018 Annual GMS for the Financial Year 2017 was held on Wednesday, April 4, 2018, at Energy Building 2nd floor - Soehanna Hall SCBD Lot 11 A, Jl. Jendral Sudirman Kavling 52-53 Jakarta 12190, Indonesia. The Meeting was opened at 14.13 WIB and closed at 15.04 WIB

Agenda discussed at the 2018 Annual GMS was consistent with the agenda predetermined and stated in the 2018 Annual GMS notice. Minutes of the meeting is set forth in Deed of Minutes of the Annual GMS of PT Vale Indonesia Tbk dated April 4, 2018: Number 13 made by Notary Leolin Jayanti, SH, M.Kn.

All document related to Annual GMS can be downloaded here.


2018 Extraordinary GMS

The 2018 Annual GMS for the Financial Year 2017 was held on Friday, July 20, 2018, at Energy Building 2nd floor - Soehanna Hall (Jasmine Room) SCBD Lot 11 A, Jl. Jendral Sudirman Kavling 52-53 Jakarta 12190, Indonesia. The Meeting was opened at 09.17 WIB and closed at 09.33 WIB

Agenda discussed at the 2018 Extraordinary GMS was consistent with the agenda pre-determined and stated in the 2018 Extraordinary GMS notice. Minutes of the meeting is set forth in Deed of Minutes of the Extraordinary GMS of PT Vale Indonesia Tbk dated July 20, 2018 Number: 72 made by Notary Leolin Jayayanti, SH, M.Kn.

All document related to 2018 Extraordinary GMS can be downloaded here.

2017
2017 Annual GMS

The 2017 Annual GMS for the Financial Year 2016 was held on Monday, March 27, 2017, at Energy Building 2nd floor - Soehanna Hall SCBD Lot 11 A, Jl. Jendral Sudirman Kavling 52-53 Jakarta 12190, Indonesia. The Meeting was opened at 13:16 WIB and closed at 14:09 WIB

The Meeting was attended by shareholders and/or their proxy holders representing 8,564,672,642 shares or 86.19% of 9,936,338,720 total issued shares of the Company. Accordingly, the quorum required pursuant to Article 24 paragraph 1(a) of the Articles of Association of the Company was present and the Meeting was valid.

Results of the 2017 Annual GMS can be downloaded here.

2016
2016 Annual GMS

The 2016 Annual GMS for the Financial Year 2015 was held on Wednesday, Friday, April 1, 2016, at Plaza Bapindo Assembly Hall, 9th Fl. Jl. Jend. Sudirman Kav. 54-55 Jakarta 12190, Indonesia. The Meeting was opened at 09.19 am to 10.32 am West Indonesia Time.

The Meeting was attended by shareholders and/or their proxy holders representing 8.793.943.908 shares or 88,5 % of 9.936.338.720 total issued shares of the Company. Accordingly, the quorum required pursuant to Article 24 paragraph 1(a) of the Articles of Association of the Company was present and the Meeting was valid.

Summary of minutes of the 2016 AGMS can be downloaded here.


2016 Extraordinary GMS

The Company convened the Extraordinary GMS on Friday, July 1, 2016, at Financial Club, Board Room 1, Graha Niaga 27th Fl. Jl. Jend. Sudirman Kav. 58 Jakarta 12190. The meeting was opened at 09.14 am to 09.22 am West Indonesian Time.

The Meeting was attended by shareholders and/or their proxy holders representing 8,626,655,221 shares or 86,81% of 9,936,338,720 total issued shares of the Company. Accordingly, the quorum required pursuant to Article 24 paragraph 1(a) of the Articles of Association of the Company is present and this Meeting is valid.

Summary of minutes of the 2016 Extraordinary GMS can be downloaded here.

2015
2015 Annual GMS

The 2015 Annual GMS (AGMS) was held on 31 March 2015 in Jakarta, Indonesia.

The 2015 AGMS was attended by shareholders representing 8,291,611,090 shares, which represents 83.45% of the total shares issued by the Company with valid voting rights, thus meeting quorum as required by the Articles of Association of the Company.

The 2015 AGMS was chaired by the President Commissioner. The Company appointed Leolin Jayayanti, a Public Notary, to manage and certify the voting, in which, based on the Articles of Association of the Company, each share represents one vote.

The decisions made at the 2015 AGMS were announced on April 1, 2015 and were published in three daily newspapers, namely Bisnis Indonesia and Media Indonesia in Indonesian and the Jakarta Globe, in English.

Results of the 2015 AGMS can be downloaded here.

The agenda of the AGMS was in accordance with the agenda which had been determined and stated in the notice of the AGMS. In addition, the notification of the 2015 AGMS results also contained procedures for dividend payments.

During 2015, the Company completed the necessary actions stipulated by decisions made in that AGMS; there were no outstanding actions to be completed as of 31 December 2015.


June 29, 2015 Extraordinary GMS

PT Vale conducted its first 2015 Extraordinary General Meeting of Shareholders (EGMS) on June 29, 2015 in Jakarta, Indonesia.

The EGMS agenda had been called to approve the appointment of Ms. Andrea Marques De Almeida as a Commissioner of the Company to fill the vacant position resulting from the resignation of Mr. Peter Poppingga for the period up to the close of the 2016 AGMS and to approve the Amendment to the Articles of Association of the Company to reflect regulations of the Financial Services Authority published in December 2014.

The agenda had been conveyed in the 2015 EGMS notification which was published on June 5, 2015 in three daily newspapers, namely Bisnis Indonesia and Media Indonesia in Indonesian language and the Jakarta Globe, in English, followed by the meeting invitation which was issued on June 5, 2015 in the same publications.

The June 29, 2015 EGMS was attended by shareholders or their representatives, representing 85.18% of the shares issued by the Company with valid voting rights, meeting quorum as required by the Company’s Articles of Association.

The EGMS was chaired by the Vice-President Commissioner, Mr. Arief T. Surowidjojo. The Company published the decisions approved in the June 29, 2015 EGMS on July 1, 2015 in two Indonesian language daily newspapers, namely Bisnis Indonesia and Media Indonesia, and one English daily newspaper, namely the Jakarta Globe.

The Company completed the necessary actions as stipulated by the decisions made in the June 29, 2015 EGMS; there were no outstanding actions to be completed as of December 31, 2015.

The decisions made in the June 29, 2015 EGMS can be downloaded here.


September 30, 2015 Extraordinary GMS

PT Vale held its second EGMS on September 30, 2015 in Jakarta, Indonesia.

The EGMS had been called to approve the resignation of Mr. Kevin James Graham and Mr. Mikinobu Ogata as Commissioners of the Company and to approve the appointment of Mr. Robert Morris and Mr. Akira Nozaki as Commissioners of the Company effective from the close of the EGMS for the period up to the close of the 2016 AGMS.

The EGMS further proposed setting aside the 90 days notice in advance requirement in connection with the resignation of Mr. Kevin Graham and Mr. Mikinobu Ogata.

The agenda was conveyed in the 2015 EGMS notification which was published on September 8, 2015 in three daily newspapers, namely Bisnis Indonesia and Media Indonesia, in the Indonesian language and the Jakarta Globe, in English, followed by the meeting invitation which was issued on September 8, 2015 in the same publications.

The September 30, 2015 EGMS was attended by shareholders or their representatives, representing 86.64% of the shares issued by the Company with valid voting rights, meeting the quorum as required by the Company’s Articles of Association.

The September 30, 2015 EGMS was chaired by the Vice-President Commissioner, Mr. Arief T. Surowidjojo. The Company published the decisions approved in the September 30, 2015 EGMS on October 1, 2015 in two Indonesian language daily newspapers, namely Bisnis Indonesia and Media Indonesia, and one English daily newspaper, namely the Jakarta Globe.

The Company completed the necessary actions as stipulated by the decisions made in the September 30, 2015 EGMS; there were no outstanding actions to be completed as of December 31, 2015.

The decisions made in the September 30, 2015 EGMS can be downloaded here.